ChatGPTGeminiClaudeGrok40,000+users on the Chrome Web Store4.7/ 5

ChatGPT for Teams: One Bill, One Prompt Library

A team on ChatGPT is a set of individual accounts with individual sidebars, individual receipts and no shared way of working. AI Toolbox Teams (formerly ChatGPT Toolbox) puts every member on the Premium extension across ChatGPT, Gemini, Claude and Grok, adds an admin dashboard for seats, billing and aggregate usage, and gives the whole team one prompt library your admins curate once.

From $12/seat/month billed annually or $15/seat monthly, minimum 2 seats, 14-day free trial at checkout. Each member's conversations, folders and pins stay in their own browser.

Add to Chrome, freeSee pricing

14-day free trial | $15/seat/mo or $12/seat/mo annual | volume rates from 10 seats | up to 1000 seats self-serve

Manage Folders panel in ChatGPT listing Sales, Dev Team and Marketing Team folders with chat, subfolder and GPT counts

Manage Folders on chatgpt.com, one member's view

  • Each member keeps their own folder tree: Sales, Dev Team, Marketing Team, with subfolders per client or project
  • Pinned folders keep the active engagement at the top of the sidebar
  • Every Teams seat has Premium: unlimited folders, search results, prompts and exports

The gap

What ChatGPT Team gives you, and what it still leaves to each person

OpenAI's Team plan shares a workspace and a bill for ChatGPT itself. It does not organize anyone's sidebar, share a prompt set, or show a manager how the seats are used, and it stops at ChatGPT.

In practice each member still scrolls a flat list of chats, retypes the brief prompt a colleague already perfected, and files nothing. Managers see an invoice, not adoption. When someone leaves, their prompts and structure leave with them. Add Gemini, Claude or Grok to the mix and there are now three or four of everything.

AI Toolbox Teams sits on top of whatever OpenAI plan the team has (Free, Plus, Team or Enterprise) and on the other three platforms. Every seat gets the full Premium extension; admins get a dashboard for seats, billing, usage and the shared prompt library; conversation content stays in each member's browser.

Why it matters

Here is what a team cannot do with ChatGPT alone:

  • Share a prompt library. Custom instructions are per person, and OpenAI plans to retire custom GPTs on December 11, 2026; there is no team-wide set of approved prompts that appears in everyone's compose box.
  • See adoption. OpenAI's admin view manages seats and billing; it does not show messages, sessions or active members per week.
  • Organize the sidebar. Projects group chats one level deep with no pins, folder tree or full-text search inside them.
  • Cover four AI platforms on one bill. A team using ChatGPT and Claude or Gemini pays and administers each one separately.

Teams does not replace your OpenAI plan and is not an AI subscription: members keep their own ChatGPT, Gemini, Claude and Grok accounts.

Step by step

Getting a team running in five steps

About ten minutes for the admin, one click for each member. The first charge lands only when the 14-day trial ends.

About ten minutes

  1. Install AI Toolbox on each member's browserChrome, Edge, Brave, Opera or Arc. The extension is the same free install for everyone; Teams unlocks Premium on each seat once they accept an invite.
  2. Start the Teams trial at checkoutPick a seat count (minimum 2) and monthly or annual billing. Volume rates apply to every seat from 10 seats up, and the trial runs 14 days before the first charge.
  3. Invite the team by email from the dashboardEvery pending invite holds a seat until it is accepted or removed. Invitees join as viewers; after they accept you can make them an editor or an admin.
  4. Curate the shared prompt libraryAdmins and editors add the team's brief, review and reporting prompts once; every member gets them in ChatGPT, Gemini, Claude and Grok, inserted by typing //.
  5. Watch usage, adjust seats, export at quarter endThe dashboard shows messages, sessions and active members as aggregate counts. The owner changes the seat count and billing adjusts automatically; members bulk export their own conversations for hand-offs and reports.
Add to Chrome, free

Seat management in the Teams dashboard

Seat management in the AI Toolbox Teams dashboard: seat usage, adjust seats, invite by email, and the members table with roles

Seat usage, the adjust-seats control, invite-by-email and the members table with roles. Seat count changes apply right away and billing adjusts automatically; removed members drop to the free plan with their data intact.

What the admin gets

The Teams dashboard, as it ships

Real renders of the admin dashboard with sample organization data. Members never see it; they just get Premium in the extension.

Shared prompt library

One prompt set, curated once, in everyone's compose box

Admins publish team prompts in the dashboard with platform and category tags and see use counts; editors add them straight from the extension. Members insert them by typing // in ChatGPT, Gemini, Claude or Grok, alongside their own saved prompts. This is the one asset Teams actually shares; folders and conversations stay per person.

Shared prompt library in the AI Toolbox Teams dashboard: team prompts with platform and category tags, use counts, and platform filters

Overview

Seats, subscription, billing and this week's team health on one screen

Seats used against seats purchased, subscription status and period, the plan you are on and a weekly health summary. Billing changes, monthly to annual and back, prorate automatically from the billing portal.

AI Toolbox Teams admin dashboard overview: seats used, subscription status, billing, plan, and this week's team health

Usage analytics

Adoption as aggregate counts, never message text

Messages, sessions, active members, characters and active days across the team, with insights on who has gone quiet. Analytics are counts only; conversation content is stored in each member's browser and never reaches our servers.

Usage analytics in the AI Toolbox Teams dashboard: messages, sessions, active members, characters, active days, and insights

Seats

Invite, assign roles and resize the team without a support ticket

Invite by email, change roles, and add or remove seats from the dashboard. Self-serve covers up to 1000 seats; larger teams talk to sales. Payment failures keep full access for 5 days while the charge is retried.

Seat management in the AI Toolbox Teams dashboard: seat usage, adjust seats, invite by email, and the members table with roles

Scenarios

Where a team plan pays off

Three team shapes and what to curate, watch and export in each.

  • Agencies and consultancies

    • Members file by client in their own folder tree
    • Shared prompts for briefs, proposals and status reports
    • Usage per week to see which accounts lean on AI
    • Bulk export a client's conversations at hand-off

  • Marketing and content teams

    • Approved tone and campaign prompts in the shared library
    • Editors update a prompt once, everyone gets the new version
    • Full-text search finds the draft a colleague wrote
    • Markdown export straight into the CMS or wiki

  • Multi-platform teams

    • One bill for ChatGPT, Gemini, Claude and Grok seats
    • The same prompt library on all four platforms
    • Cross-platform search across every member's own history
    • One admin dashboard instead of four

  • Full Teams page

    Pricing tiers, the ROI calculator and the competitor table are on the AI Toolbox Teams page.

    Add to Chrome, free

From the Chrome Web Store

What reviewers say about using it for work

Public reviews from the listing, shown as captured. The full wall is on the reviews page.

  • Chrome Web Store review by abrar al sharifi: I don't usually leaves reviews, but this one deserve it. This extension is a lifesaver for anyone using ChatGPT for work or personal project.
    abrar al sharifi
  • Chrome Web Store review by Dudi Sgulam: A crazy plugin that improves work productivity
    Dudi Sgulam

Read all 88 captured reviews or the live Chrome Web Store listing.

Pricing

Plans for the team, and for individuals

Teams is billed per seat and covers all four modules with every Premium feature for every member, plus the admin dashboard and shared prompt library. Individuals can still buy Premium or a Lifetime for one platform. Not an AI subscription: members keep their own ChatGPT, Gemini, Claude and Grok accounts.

Teams14-day free trial

$12/seat/month, annual

  • $15/seat/month billed monthly, minimum 2 seats
  • Every Premium feature on ChatGPT, Gemini, Claude and Grok
  • Admin dashboard: seats, billing, usage analytics
  • Shared prompt library and priority support

Volume rates from 10 seats apply to every seat.

Start the Teams trial

Free

$0forever

  • 2 root folders with unlimited subfolders, 2 pinned chats
  • Full-text search, 5 results per query
  • 2 saved prompts with the // shortcut
  • TXT export of any chat, no daily limit
Add to Chrome

Premium

$9.99/month

  • Unlimited folders, pins, prompts and exports on one platform
  • Advanced search filters and unlimited results
  • Bulk export and bulk move to folder
  • Unlimited prompt chains and every cross-platform search result
Get Premium

All Access LifetimeBest value

$199one-time

  • ChatGPT, Gemini, Claude and Grok included
  • Search all platforms across all four
  • Every future AI platform we add
  • Save $197 vs single Lifetimes
Get All Access
  • GDPR compliant
  • Secure checkout by Polar
  • 14-day money-back on a first purchase
  • Conversation content stays in your browser

Refunds follow the refund policy; renewals are not refundable. Premium unlocks on the ChatGPT account whose email you enter at checkout, so use the address you sign in with.

FAQ

Questions people ask before installing

How does Teams billing work?

One subscription for the whole team: $15/seat/month or $12/seat/month billed annually, minimum 2 seats, with volume rates from 10 seats that apply to every seat. Every subscription starts with a 14-day free trial at checkout; the first charge lands when it ends. The owner changes the seat count from the dashboard, billing adjusts automatically, and you switch monthly to annual from the billing portal.

Are folders shared across the team?

No. Folders, pins and conversations belong to each member and stay private to them; a manager cannot open a colleague's sidebar. What Teams shares is the prompt library your admins and editors curate, which appears in every member's compose box on all four platforms.

Does Teams work with the free ChatGPT plan, or do we need ChatGPT Team?

It works on top of any OpenAI plan: Free, Plus, Team or Enterprise. AI Toolbox is a browser-extension layer, so it does not change which models or limits your ChatGPT accounts have, and the same seat covers Gemini, Claude and Grok.

What can the admin see about how members use it?

Aggregate counts only: messages, sessions, active members, characters and active days, plus who has gone quiet. Conversation content is never stored on our servers, so there is no message text to see. AI Toolbox is GDPR compliant.

What happens when someone leaves the team?

Remove them from the Seats page. They drop to the free plan at once, their data is preserved, and they can buy an individual Premium plan later. The seat is free for the next invite; billing only changes if the owner lowers the seat count.

Which browsers can the team use?

Any Chromium browser installed from the Chrome Web Store: Chrome, Edge, Brave, Opera and Arc. There is no Firefox version.

Related guidesAI Toolbox Teams: pricing tiers and ROI calculatorChatGPT for teams and enterprise guideHow to organize ChatGPT with foldersExport ChatGPT conversationsAll plans

40,000+ users · 4.7/5 on the Chrome Web Store

Put the whole team on one plan, free for the first two weeks

Start the 14-day trial, invite the team by email, and publish the three prompts everyone keeps retyping before the first invoice arrives.

Add to Chrome, freeSee the Teams plan